The library media specialist is responsible for print, non-print materials, and technological advances. This handbook will provide a guideline for an effective operation of a school library. This handbook will be helpful not only to the media center specialist but also to all stakeholders.
PHILOSOPHY OF EDUCATION
"To provide a world-class education that enables every student to choose and pursue any post K12 endeavor."
PHILOSOPHY OF LIBRARY MEDIA PROGRAM
The library media center’s purpose is to motivate each student to become an independent learner by providing a library program that will adequately meet individual needs and develop the student’s interests. The media center is the core of the school as it supports and enriches the curriculum, trains students in research skills, and provides leisure-time enrichment.
The media center provides assistance and materials for faculty in all content areas. The media specialist can use the materials, space, and schedule to collaborate with colleagues to enrich lessons and expand research skills. The media specialist is a central resource for professional knowledge across curricular lines. We believe that the library should be physically attractive. It should allow for independent work and large or small group activities.
The library is a vital part of the Campbell County School Program as the center for instructional media. It should provide information and enrichment in all curricular areas. The center must provide services that can be used by persons of diverse abilities, needs, and interests.
We believe that the ultimate goal of the school library media center is to prepare students for their future endeavors and to provide adequate resources for all teachers and patrons.
Standards for Students
CCPS follows ISTE and VDOE technology standards
- Job Description
- School Library Bill Of Rights
- SERVICES: THE LIBRARY MEDIA PROGRAM
- ELECTRONIC INFORMATION POLICY
- SUGGESTED BUDGETARY PROCEDURES
- PROCEDURE FOR RECONSIDERATION OF MATERIALS
- PARENTAL NOTICE
- GIFTS TO SCHOOL MEDIA CENTERS
- PROCESSING OF MATERIALS
- PARENT PERMISSION FOR YOUNG ADULT
- COPYRIGHT PROCEDURES
- PROFESSIONAL COLLECTION
- AUDIOVISUAL MATERIALS
- COLLECTION MAINTENANCE
- References from Campbell County Policy Manual
The objectives of the Campbell County School Library Media Center Program are the following:
• To provide students and staff members with materials, equipment, and services most appropriate and meaningful to their growth and development.
• To participate effectively in the total school program, as it strives to meet the needs of stakeholders.
• To stimulate and guide students in all reading levels to increase their enjoyment, appreciation, and critical judgment.
• To provide educational experiences that will promote skills in reading, observation, instructional technology, listening, and social interaction.
• To help students become discriminating users of library materials and develop a spirit of inquiry, self-discipline, and self-evaluation.
• To introduce students to community resources and to cooperate with the community library in their efforts to encourage continuing educational and cultural growth.
• To participate with teachers, administrators, library personnel, community leaders, and supervisory personnel to continue professional and cultural growth programs and develop an overall library program for Campbell County.
JOB DESCRIPTION - School Library Media Specialist
TEN MONTHS (200 DAYS) Contract
INCLUDING IN PART PAID STATE RETIREMENT & STATE MANDATED LIFE INSURANCE & IN PART FOR HEALTH INSURANCE
Candidates must be a graduate of an accredited college or university and possess or be eligible to acquire an appropriate license(s) and/or endorsement(s) as a Library Media Specialist as required by the Commonwealth of Virginia and School Board.
Essential Functions/Typical Tasks:
(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)
JOB DESCRIPTION - Media Center Assistant
General Definition of Work:
Performs responsible paraprofessional work assisting the Media Specialist by working with individual students or small groups; does related work as required. Work is performed under regular supervision.
Essential Functions/Typical Tasks:
Assisting the Media Specialist or teacher with instructional activities; assisting students to reinforce material already presented through special efforts; preparing and maintaining files and reports.
(The following tasks are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)
Assists teacher(s) in performing specific duties as assigned or undertaking specialized tasks.
Prepares instructional materials; reads to students.
Assists the teacher in creating an environment that is conducive to learning and appropriate to the maturity and interests of the students.
Conducts learning exercises with small groups of students or with individual students as directed and designed by the teacher.
Provides escort and assistance to children as necessary.
Checks students' work for compliance with teacher's instructions.
Assists students with reading, spelling and handwriting skills.
Helps maintain individual records for each student.
Takes all necessary and reasonable precautions to protect students, equipment, materials, and facilities.
Assists in implementing all policies and rules governing student life and conduct.
Helps maintain order in the classroom; monitors students to keep them on tasks.
Performs a variety of office assistant tasks such as photocopying, filing, answering the telephone, etc. as required.
Performs related tasks as required.
Knowledge, Skills and Abilities:
General knowledge of the practices, methods and techniques used in classroom teaching; ability to maintain confidential files and information and to compile reports; ability to deal effectively with students and teachers; skill in the use of classroom and instructional equipment; ability to operate standard office, word and data processing equipment; ability to establish and maintain effective working relationships with faculty, parents, students and associates.
Education and Experience:
All Library Assistants must have a high school diploma or GED equivalent, and provide written documentation that the individual has: (1) Obtained an associate (or higher) degree; or (2) Completed at least two years of study at an institution of higher education; or, (3) successful completion of the Parapro Assessment with a score of 455 or higher.
This is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects, and some medium work requiring the exertion of 50 pounds of force occasionally, up to 20 pounds of force frequently, and up to 10 pounds of force constantly to move objects; work requires stooping, kneeling, reaching, standing, walking, pushing, pulling, lifting, fingering, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is subject to inside and outside environmental conditions, and noise.
A student assistant should be a mature, responsible individual who works neatly,
quietly, and independently. The building administration and media specialist decide the selection of student aides. Many schools use an application process for determining job placement for students. An example of an application can be found in the appendix.
A student assistant’s job may include
1. Checking out materials for students.
2. Delivering materials and equipment to teachers.
3. Delivering overdue notices.
4. Shelving materials under supervision.
5. Helping with inventory under supervision.
6. Helping create bulletin boards.
7. Helping with general housekeeping.
8. Student aides may receive class credit for
library work at the high school level, following individual school policy.
SCHOOL LIBRARY BILL OF RIGHTS
Campbell County Schools’ resource selection process is based on the premise that the Board of Education supports the principles of intellectual freedom inherent in the First Amendment of the Constitution of the United States. These guiding principles are also found in the Library Bill of Rights of the American Library Association and the Students’ Right to Read of the National Council of Teachers of English.
The library media program should be as comprehensive as possible, although
the extent of program offerings is determined by the type and size of the school,
curriculum, budget, facilities, and personnel. The library media program is responsible
for providing students, teachers, and administration services.
A. Services to the Student are:
1. To provide personnel, resources, and facilities to meet the unique needs of
all students, being cognizant of individual differences.
2. To provide opportunities for students to be involved in selecting and evaluating materials.
3. To instruct students in using and producing media materials,
equipment, and computer programs.
4. To assist in developing competencies in communication skills, especially
reading, listening, and viewing skills.
5. To assist in developing skills in critical thinking.
6. To assist in achieving independence in learning by providing opportunities
to develop the investigative the skills of locating, selecting, evaluating, and
7. To collect, organize and provide information about community resources.
8. To help students develop good citizenship habits in using media
resources and services.
B. Services to the Teachers are:
1. To familiarize school staff with the library, its program,
resources, facilities, etc.
2. To assist teachers in preparing, organizing, and presenting their
3. To provide opportunities for teachers to participate in selecting and evaluating materials.
4. To provide in-service programs on the utilization, production, and
evaluation of media and technology.
5. To provide easily accessible materials to meet teachers' professional needs and
6. To inform teachers of new acquisitions.
7. To help locate and/or acquire information for teachers from outside
8. To provide print and non-print materials related to the curriculum on various ability levels.
9. To assist in the production of graphics.
10. Encourage teachers to participate in the development of the library media program.
11. To work cooperatively with various curricular committees.
12. To work cooperatively with teachers to provide opportunities for flexible
scheduling for the use of media resources.
C. Services to the Administration are:
1. To discuss the formulation of library media policies and procedures and
2. To assist in developing long and short-range goals that enhance
the total school program.
3. To provide statistics regarding budget, expenditures, and media standards.
4. To prepare reports as applicable to the media program.
5. To assist in the production of graphic materials.
6. To assist with the formulation of in-service programs, selection and maintain inventory.
Both students and faculty shall abide by the policies set forth by the Campbell County School District in its Acceptable Use Policy. Only vetted websites should be used according to policy. Parents, school faculty, and the librarian are responsible for teaching students appropriate “netiquette,” cyber ethics, and informational literacy, primarily as described by the American Association of School Librarians’ Standards for the 21st Century Learner.
Each school will receive local media center allocations annually. The media center allocation will be based on the budget that has been developed by the principal, media specialist, and division administration. Media Specialists will work cooperatively with the principal to supply budgetary information pertinent to media programs.
All orders for books, non-book materials, and supplies purchased with local funds, P.T.A., and other-in-school funds must be approved by the principal. Appropriate order forms will be available from the principal's office. All invoices will be sent to the individual schools for payment. Librarians will keep updated expense records.
Whenever federal or state funds are available to Campbell County Schools, principals and librarians will be notified of the amount allocated to their school. They will also be given information for preparing orders and dates that must be met to qualify for federal or state funds.
Following the educational philosophy of Campbell County Schools, the media center should provide students with the opportunity for an unbiased education by which abilities may be developed to the highest possible degree following the Criteria for the Selection of Media Center Resources (see below).
The following types of materials should be selected:
Materials integral to the instructional program.
Materials appropriate for the reading level and understanding of students in the school.
Materials that reflect the interests and needs of the students and faculty served by the library.
Materials that warrant inclusion in the collection because of their literacy and/or artistic value and merit.
Materials that present information with the greatest degree of accuracy and clarity possible.
Materials that represent a fair and unbiased presentation of information. In controversial areas, the librarian should select materials representing as many perspectives as possible to make varying viewpoints available to students in cooperation with the faculty.
Materials that promote diversity and represent all patrons.
The media specialist will use professional resources to assist in selecting materials for the media center, including but not limited to:
Bulletin of the Center for Children’s Books
School Library Journal
Junior Library Guild subscription service
(YALSA) Best Books for Young Adult
Considerations for fiction selections:
Fiction works are selected with a goal of enriching the insight and understanding of oneself and those with whom one lives and works.
Fiction works are selected to represent an honest portrayal of some problem, aspect of life, experience, or point of view, which broadens or increases understanding of human nature and society.
Motivation, characterization, setting, and plot should be well developed. Specific passages must be evaluated in relation to the work as a whole and cannot be given fair consideration out of context.
The writing should be of acceptable literary quality.
Bestsellers and award winners are considered on their merit and other new works.
Considerations for nonfiction selections:
Nonfiction of lasting value is given first priority, but materials may also be selected to meet a temporary need.
Information should be accurate and authoritative. It should be presented in a clear and readable style. Expressions of opinion by the author should be readily distinguishable from objective facts and should be sincere and responsible.
Subjects that are technically difficult and complex should be useful to a reasonable proportion of high school readers interested in the given subject.
Faculty and staff members with special fields of interest, experience, or study may be asked to review or recommend materials in those fields.
Criteria for Selection of Media Center Resources
The following questions should be asked to determine whether the resource meets the school division’s initial selection objectives; provide justification statements for each of the following:
1. Are the materials appropriate for instructional use such that they enrich and support the attainment of the educational objectives of the curriculum, taking into consideration the varied interests, abilities, intellectual development, and maturity levels of the pupils served and the standards of the community?
2. Do the materials stimulate growth in factual knowledge, literary appreciation, aesthetic values, and ethical standards
3. Do the materials provide a background of information that will enable pupils to make intelligent judgments in their daily lives?
4. Do the materials contribute to the presentation of opposing sides of controversial issues so that young citizens may develop under guidance the practice of critical analysis of all media?
5. Are the materials representative of the many religious, ethnic and cultural groups and their contributions to our American heritage?
6. Do the materials promote the goal of providing a comprehensive collection appropriate for the interests and needs of the users, recognizing their right to access a wide range of reading materials?
7. Do the materials support our school community’s norms and values?
Occasional objections to media center materials will be made despite the quality of the selection process. No duly selected materials whose appropriateness is challenged shall be removed from the school except upon the recommendation of a reconsideration committee, with the concurrence of the Superintendent or, upon formal action of the Campbell County School Board when a recommendation of a reconsideration committee is appealed to it.
KLB, KLB-E See Appendix A.
The following courses of action and recommendations will be considered during a consideration request by the committee.
Courses of Action & Recommendations
Following consideration, the following courses of action are available:
no change in status or use of the materials;
provide optional or alternative assignment;
use with professional guidance;
use with parental/guardian permission;
place materials at a higher grade level;
place other limitations upon the use of the materials;
withdraw from use from all students in the school;
withdraw from all schools of the division.
When a book goes through the challenge process a memo will be sent to the school with the action and recommendation. The memo will be copied to the principals in the district and will be shared with the library media specialist and/or teachers affected.
CCPS Reconsideration Procedure following KLB request
Parents can view the books their students check out from the media center using Infinite Campus.
Viewing Your Student’s Library Checkout in Parent Portal
Open a web browser and navigate to the CCPS website. https://www.ccpsva.org
Click on Menu and select the PARENTS/FAMILIES tab. Scroll down and click on LOG IN TO PARENT PORTAL. The web address for the Parent Portal page is https://www.ccpsva.org/parentsfamilies/parent-portal
Select Campus Parent.
Enter Parent Username and Password. Click Log In.
In the left navigation menu, click More.
From the More menu, select Library.
Library checkout will list the date of checkout, the item checked out, and the due date.
If you have more than one student, click on the student’s name on the right and use the drop-down menu to select a different student.
Parents will also receive an email notification when their students check out a book from the media center informing them of what titles have been checked out.
The media specialist will strive to meet the needs of the collection in the most cost-efficient manner. The policy of the School Board will be followed in bidding on the items and purchase requests. (See Appendix A.) Prior to purchasing, media specialists will adhere to the Criteria for Selection of Media Resources (see Consideration questions above or attachment in appendix). The media specialist or designee will check for duplication when an item is requested. After the best price is researched, the librarian or clerical staff will prepare an accurate order form. The principal will approve all orders. The media specialist will maintain an order file.
Upon receipt of the materials, the items will be unpacked and checked against the order form, packing slip, and invoice. All materials will be examined for defects. The invoice will be forwarded to the appropriate person for payment when each order is verified. Detailed records/receipts/etc. will be kept on all materials purchased. Please see your bookkeeper/administrator for the Informal Bid Sheet, a School Purchase Requisition and Order Form, and a Campbell County Schools Purchase Order.
Gifts are welcomed by Campbell County School media centers. However, the decision to use or decline any gifts will be at the discretion of the media specialist at the affected school. The criteria used to evaluate gifts for media center suitability is the same as for all other media center materials. The media specialist’s decision to use or reject any gift will be final using the Criteria for Selection of Media Center Resources.
This technical services area is an important element supporting the
school media center.
The following steps/procedures are division expectations for processing materials:
Ensuring the “criteria for selection of media resources” have been met.
A. Unpack new books; check order against packing slip and invoice.
B. Open new books and examine for imperfections.
C. Physical Processing
1. Stamp and mark ownership, and write the year, purchase price, and vendor.
2. Affix barcode.
D. Business information may be entered in the computerized catalog
E. Classify the book according to the Dewey Decimal System and the author’s last name:
The following notations should be used for Nonfiction materials:
REF --- Reference books will be marked with Dewey Decimal
number and REF above number
000 - 099 = General Works, Computer Science & Information
100 - 199 = Philosophy & Psychology
200 - 299 = Religion
300 - 399 = Social sciences
400 - 499 = Language
500 - 599 = Science
600 - 699 = Technology
700 - 799 = Arts & recreation
800 - 899 = Literature
900 - 999 = History & Geography
BIO = Biography
PROF --- Professional, use Dewey Decimal Classification
Fiction books should be labeled according to school specifications. An example
of what could be employed is below:
F --- Fiction, using the first two or three letters of the author's
E --- Easy, using the first two or three letters of the author's
SC --- Story Collection, using the first two or three letters of the
author's last name
F. Affix call numbers on the spine of the book or attach labels on cover.
G. Enter bibliographic data into the library catalog system.
3. Non-Print Materials
It is suggested that the prefix AV be used before call numbers for all non-print
materials when entering into the computer catalog. The following abbreviations
should be used: (see examples below)
Materials are circulated through the media center according to the needs of the user. Student circulation periods may vary from overnight to three weeks. A computerized circulation system is used in each media center.
No overdue fines shall be collected in any Campbell County school library. Students are responsible for paying for damaged and lost materials. Consequences are decided by the administration of the building.
Loans between schools are permissible. Please communicate directly with the media specialist at the corresponding media center to request the book. The book can be checked out to the media specialist or student (through Destiny) to ensure it is sent back to the home media center in a timely manner.
Campbell County School Media Centers offer an excellent selection of diverse books for students to choose from on a variety of topics, genres, and levels to accommodate and satisfy individual needs. Many collections include Young Adult Literature, which is recommended for ages twelve- to adult. In libraries that have patrons younger than thirteen, these books are identified with a YA sticker and can only be checked out with parent permission.
Copyright is designed to ensure the author, composer, creator, or programmer’s work is protected by law from being copied without the permission of the creator. The Campbell County School Board directs all employees to comply with the U. S. Copyright Law provisions--Title 17 of the United States Code and other federal guidelines pertaining to duplicating, retaining, and using copyrighted materials.
• Employees are expected to be familiar with the copyright guidelines in the
division's Copyright Procedures.
• Liability for infringement of copyright law is placed directly upon the
violator. The School Board will not extend its legal and/or insurance
protection to them. The administration of the building decides consequences and posts appropriate warning notices on or near all equipment capable of making copies.
All equipment capable of making copies should have the following notice posted on or near it:
The copyright law of the United States governs the making of reproductions and the performance of copyrighted materials. The person using this equipment is liable for any copyright infringement.
FAIR USE OF COPYRIGHTED WORKS
Fair use is the provision that can or may justify the use of copyrighted materials without securing the direct consent of the author of the work. Section 107 of Title 17 of the United States Code provides that certain reasonable and fair uses may be made of copyrighted materials. Each of the four factors in the Code must be considered to ensure compliance with the fair use guidelines.
The media specialist maintains a collection of digital and/or print resources for the professional development of faculty members. These items are compatible with Campbell County professional development goals and enhance the Virginia Standards of Learning. Teachers are welcome to make requests for additions to the professional collection.
To maintain an up-to-date, attractive, and currently useful collection, a continuous program of discarding, replacing, and mending is conducted according to current professional standards. Print materials that are outdated, superseded, discredited, in poor condition, or no longer of interest are weeded and discarded. The same selection criteria will be applied in deciding whether or not to keep a specific item in the collection as used in acquiring new materials. Please refer to CREW: A Weeding Manual for Modern Libraries for further information.
Inventory records are important for the following reasons:
• to indicate missing or lost materials
• to reveal numerical strengths and weaknesses in the collection
• to identify materials in need of repair
• to update materials that have not been checked in or have been marked as lost
• to serve as a vital part of the discarding process.
Periodic inventory of the collection is necessary, but precautions must be taken to assure that the inventory process will not interrupt normal services. Inventory may be a continuous process, staggered throughout the school year. The steps in taking inventory are contained in the computerized library management system.
References from Campbell County Policy Manual
CCPS Reconsideration Procedure following KLB request